Workspace Admin
Point-and-click Google Workspace admin tasks, without the command line.
Workspace Admin gives school IT staff point-and-click forms for Google Workspace jobs that normally need command-line tools: email forwarding and delegates, pulling a mis-sent email back out of every inbox, creating and staffing Google Classroom classes in bulk from a sheet, and sharing Drive files on a user's behalf. It's for IT directors and tech coordinators who want these jobs done quickly and the same way every time.
For IT directors, tech coordinators.
All 17 features
13 of them can be tried in the demo.
- Find a message
- Look up a message's ID by sender and subject. Try it: Find a message
- Unsend an email
- Remove a sent message from a person's or a whole group's inboxes. Try it: Unsend an email
- Forwarding
- Show, add, set and delete a user's forwarding address. Try it: Forwarding
- Forwarding filters
- Show, create and delete filters that forward mail to more than one person.
- Delegates
- Show who can read a mailbox, give access, or remove it. Try it: Delegates
- Out of office
- Set an out-of-office reply with first and last days, or turn it off.
Google Classroom
- Driven by a spreadsheet
- Classroom jobs read their list of classes and people from a Google Sheet, so a whole school year is set up in one go. Try it: Driven by a spreadsheet
- Classes
- Create, activate, rename, archive and delete classes in bulk. Try it: Classes
- Teachers and students
- Add teachers and students to many classes at once, or remove students. Try it: Teachers and students
- Guardians
- Invite or remove guardians in bulk. Try it: Guardians
- Class ID lookup
- Find a class's ID from its name. Try it: Class ID lookup
- List all active classes
- Print every active class in the domain. Try it: List all active classes
- Confirm before running
- Bulk jobs ask for confirmation before anything changes. Try it: Confirm before running
Drive
- Add a file editor
- Give someone edit access to any user's file, even when the owner is away. Try it: Add a file editor
Running it
- Forms instead of commands
- Each job is a menu item with labeled fields. Results show in the browser. Try it: Forms instead of commands
- Easy to extend
- New jobs are added in one settings file, with no code changes.
- Runs on an admin's computer
- Opens as a desktop app, uses an encrypted connection and asks for an admin password.
Works with
- Google Workspace: Gmail and Drive
- Google Classroom
- Google Sheets: class lists for bulk jobs
How student data is handled
- Runs as a desktop app on an IT admin's own computer and connects straight to Google's admin tools from there.
- It asks for an admin password and uses an encrypted connection.
- Bulk jobs ask for confirmation before anything changes.
Common questions
Do we need to know command-line tools?
No. Each job is a menu item with labeled fields, and results show in the browser.
Can it recall an email sent to the wrong people?
Yes. It finds the message by sender and subject and removes it from a person's or a whole group's inboxes.
Can we add our own jobs?
Yes. New jobs are added in one settings file, with no code changes.
Where does it run?
On an IT admin's own computer, as a desktop app.
More it and administration apps
Need it to work differently?
Every Workspace Admin feature can be adjusted to how your school works, and we can add the ones you need.
Describe what you need